Best Enterprise File Sync and Share (EFSS) Providers for 2019

Choose the best EFSS provider among these great options.

With technology’s constant advancement, it is easier than ever to run a business without an office, with your employees being scattered around the world. Only a few short years ago, running a business like that would be incomprehensible. These days — it is easy.

However, in order to be able to pull it off, you will need a solution that will allow your employees to sync and share files easily. Cooperation between them is crucial for your business’ success, and by choosing a good EFSS (Enterprise File Sync and Share) — you can provide them with a top tool for their work. With proper conditions, these talented individuals from around the world can provide you with maximum effort and make your business grow. But, it all starts at allowing them to sync and share files, plans information and alike, which is why this is the place to start.

1. Google Drive

Go to Google Drive

The first on our list, Google Drive, is likely a solution that you are already quite familiar with. This is a cloud-based file sync and share solution that only recently started making a serious effort to win enterprise businesses. Considering the fact that this EFSS solution was directly connected to one of the largest companies that ever existed — many have jumped on the opportunity to use it.

Considering what they get for using its service, it is not that surprising, either. For example, Google offers 5TB at high speed, it has numerous APIs which allow for easy integration with business apps, and it offers the G Suite marketplace to developers. When using Google Drive, you get a lot more than just Google Drive. You have easy and instant access to Gmail, Calendar, Maps, and many other productivity applications.

Furthermore, Google offers security, audits, alerts, controls when it comes to sharing, search, information rights management, and much more.

  • Easy to manage and use

  • Very cost-efficient

  • Easy to share files with others

  • The organization of files is mostly automated but still lets you customize files yourself

  • Acceptability might be a problem

  • A limited number of plugins

2. Microsoft OneDrive for Business

Get OneDrive

Next, we have Microsoft’s OneDrive for Business (ODB). It became quite popular and very well-accepted in the industry after an extreme success that Office 365 had seen. ODB can be used with Office 365 as well, as a stand-alone cloud device, a Sharepoint Server extension, and more — which is great for diversity.

While Microsoft needed some time to perfect the ODB, it finally managed to do it, and it has since become one of the best options out there. Desktop sync client has been updated, and so did the OneDrive app for mobile devices. Office 365’s UX was enhanced, and numerous new features were introduced, including global data centers, client-managed encryption keys, security that centers around the identity of the user, and more.

Even so, many have noticed some lacks of features, or difficulties when performing certain actions. This includes several areas linked to commenting, external collaboration, sync performance, offline usage and alike. Of course, Microsoft might fix these issues at any time with the new upgrade, so do keep an eye out.

  • Access files from anywhere

  • Collaborative office document editing

  • Has a mobile app

  • User-friendly interface

  • Compatible with Windows and Mac

  • Limited document size support

  • No support for 3rd-party apps

  • Limited offline access

Of course, we cannot discuss EFSS solutions without mentioning Dropbox, which is one of the most popular providers in the world, with half a billion users around the globe. That also makes it the world’s largest independent file sync and share option. There is no need for IT buyers to worry about end-user acceptance if they decide to go for Dropbox for Business, as the company rewrote the product as far back as in 2014.

Thanks to that move, the consumer and business user experiences are identical. Dropbox is also a cloud-only solution, although it stores files on its own cloud, instead of Google Cloud, Azure, or AWS. It also came up with Dropbox Paper quite early, which is a virtual workspace for entire teams to collaborate in real time, which is crucial for businesses.

Teams can also assign tasks, make to-do lists, and so much more. It is definitely a solution worth considering, simply for the convenience and various features that will make it extremely enjoyable to use.

  • Fast and easy to use

  • Very intuitive interface

  • Ability to limit access to specific data

  • A good amount of security

  • Incorporate personal dropboxes into a business account

  • An expensive solution for small businesses

  • Reporting gaps handled by 3rd parties

  • Locating a specific folder can be difficult

4. Citrix ShareFile

Get Here

Then, there is Citrix ShareFile, which is basically a hybrid EFSS that offers on-premises, as well as cloud options. In addition, it provides native connectors to additional file shares, other cloud services, and additional on-premises content services platforms. Citrix ShareFile is being sold as a single product, as well as an enterprise solution in combination with other products such as Citrix Workspace Cloud, Citrix Workspace Suite, and others.

All of this makes it quite a diverse and flexible solution, but also a very secure one. As mentioned, Citrix offers on-premises private data storage, as well as cloud storage, although it belongs to the third party. Finally, Citrix ShareFile is fully integrated with Citrix XenDesktop, XenApp virtualization, NetScaler, Mobile Application Management, Podio, and more.

  • Extremely easy to use

  • Great security

  • Good organization of the website

  • An easy method of sharing large documents

  • Lacks document lookout tool

  • Requires strong internet coverage

  • The price can be a bit high

5. Box Business

Get Box

Finally, we have Box Business, which is one of the best EFSS solutions regarding user management. You get to control how much storage any individual can access, and you can also set some general permissions that would include other users. You can prevent or allow file uploads, editing, or deletion. There are even options that will cut off the ability to sync or restrict users from external content sharing.

There are even more advanced access permissions waiting to be set, and they can be managed at the folder level. This option gives you a lot of control, as well as some of the best features that can be found in the industry. One thing is for certain — you will never think that you lack control if you opt to choose this provider.

  • Easy to use

  • Efficient and practical

  • Regular updates bringing new features

  • The software integrates seamlessly with Office 365 and others

  • Expensive when compared to options like Google Drive

  • Does not open preview for all files, and you need to download them for viewing

What does a good EFSS solution need to have?

There is a number of features that EFSS solutions need to have in order to be helpful and efficient. For example, there are things such as shared folders, where your employees can organize files, add new information and alike. Then, there are file links, for easy sharing, but also link passwords for the protection of confidential materials.

Links should also have expiry dates, as your data should not be left lying open by mistake. It is better to take all the proper precautions and protect your firm’s plans, secrets, patents, and other sensitive information.

Summary

Running a business by employing talented workers from around the world is easy these days, with so many technological advantages that are making the physical distance irrelevant. However, while tools that will allow you to run a business in such a way do exist — it is your responsibility to obtain them and provide your employees with a proper way of communicating, collaborating, and sharing different files.

With any of the solutions we explored earlier — you will definitely have more than a decent EFSS provider, and your business will be able to grow and expand.

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